Business Details
42 Years
experience
Your Trusted Partner for Property Management Solutions
Property Management Systems has been a trusted leader in community association management since 1984. Our expertise lies in delivering comprehensive administrative, financial, and compliance solutions tailored to homeowners associations, condominium associations, and developers across Northeast Florida. With a team of eight licensed community association managers boasting 130 years of combined experience, we prioritize transparency, accountability, and local market knowledge to ensure communities thrive.Our proven track record includes managing over 100 associations encompassing 15,000 units, supported by cutting-edge technology and a commitment to continuous staff education. We maintain professional liability coverage and industry-leading accounting systems to safeguard client interests while fostering long-term property value appreciation.
Services
HOA Management
Condominium Management
Architectural Review
Developer Support
Financial Services
Vendor Management
Covenant Enforcement
Insurance Administration
Online Dues Payments
Community Website Services
Details
- Year established: 1984
Highlights and features
- We offer 40+ years of specialized experience in community association management.
- Our team includes eight licensed managers with 130 combined years of expertise.
- We provide localized solutions tailored to Northeast Florida's unique market needs.
- We maintain professional liability insurance and industry-leading accounting systems.
- Our proven processes streamline compliance, financial reporting, and vendor management.
Services
HOA Management
We provide comprehensive administrative and financial oversight for homeowners associations, ensuring compliance with Florida statutes and governing documents. Our services include budget preparation, covenant enforcement, vendor coordination, and board support to maintain property values and community standards. With decades of experience managing diverse communities, we deliver tailored solutions that address each association's unique needs.
Condominium Management
Our condominium management services cover financial reporting, insurance administration, and maintenance coordination for high-rise and resort-style properties. We assist boards with legal compliance, architectural review processes, and resident communication to ensure smooth operations. Proven expertise in handling complex common area management and regulatory requirements makes us a trusted partner for condominium associations.
Architectural Review
We facilitate architectural review board processes for property modifications, ensuring compliance with community guidelines. Our team provides clear submission requirements, processes applications efficiently, and maintains documentation for all improvement requests. This service helps preserve community aesthetics and property values through consistent enforcement of design standards.
Developer Support
We assist developers with transition planning, budget creation, and document review for new communities. Our services include establishing maintenance fees, securing insurance coverage, and managing vendor contracts during development phases. This support ensures smooth transitions from developer control to homeowner governance while maintaining financial and operational stability.
Financial Services
Our financial services include budget preparation, accounts payable/receivable management, and monthly financial reporting. We handle assessment collections, delinquency tracking, and audit coordination with CPA firms to ensure fiscal transparency. Online payment systems and secure banking partnerships provide convenient options for homeowners while maintaining strict financial controls.
People
Scott Steffen
President / Owner
Scott Steffen, President/Owner of PMSI, has over 30 years of experience in community association management. He holds LCAM and CMCA licenses, is a licensed REALTOR, and leads PMSI with expertise since taking over in 2019 after Terry Powell's retirement.
Questions
What services do you offer for homeowners associations?
We provide full-service HOA management including financial reporting, covenant enforcement, vendor coordination, board support, and compliance with Florida statutes.
How do you handle architectural review requests?
We process architectural review applications with clear submission guidelines, ensuring compliance with community standards and timely communication with homeowners.
What payment options are available for dues?
Homeowners can pay via credit card (3% fee), e-check ($2.00 fee), or traditional check through our secure online portal.
Do you manage properties outside Northeast Florida?
While our primary focus is Northeast Florida, we also serve communities in Southeast Georgia and surrounding counties.
How does your team support condominium associations?
We offer specialized services for condos including common area maintenance, insurance administration, and compliance with Florida's condominium laws.
What experience do you have with new community developments?
We assist developers with budget planning, document review, insurance placement, and transition management for new communities.
